• Furniture and Furnishings (Fire) (Safety) Regulations 1988 (as amended)
• Gas Safety (Installation and Use) Regulations 1998
• Electrical Equipment (Safety) Regulations 1994
• Building Regulations (Smoke Alarm) 1991
• The Emergency Performance of Buildings Regulations 2007
• Any other provisions that are the statutory responsibility of the Landlord or are otherwise safety provisions.
• Smoke Alarms & Carbon Monoxide Sensor
** Please note that we will be unable to market your property until we have an EPC**
Protect your tenant’s deposit in a government-approved Tenancy Deposit Scheme (TDS), If you want the agency to keep the hold of deposit the charges for the same will be £50 + VAT.
Do the self-assessment of tax liability on rental income and inform the HMRC that you are letting the Premises and fulfil your tax liability.
The HMRC has special rules regarding the collection of tax on rental income if you are a Landlord who is resident overseas, or you subsequently move abroad.
If you fall into this category, it is your responsibility to obtain a tax exemption number from the HMRC. If you are a Landlord who is resident overseas, we are legally obliged to deduct tax from your rental income at the prevailing rate in the absence of written exemption.
As with all Estate Agents, Link Up Estate Agents is subject to the Money Laundering Regulations 2017. This means that we must obtain and hold identification and proof of address for all beneficial owner. Without this information, we will be unable to proceed with any work on your behalf.
At Link Up Estate Agency, we are committed to protecting and respecting your privacy. This notice explains how we collect, use, and safeguard your personal data, in line with the UK General Data Protection Regulation (UK GDPR).
Who We Are
Link Up Estate Agency is a small, independent estate agency providing property sales, lettings, and management services. Our contact details are available at the contact page and sales@linkup.me.uk., lettings@linkup.me.uk
What Information We Collect
We may collect and process the following types of personal data:
• Contact details: Name, phone number, email address, postal address
• Identification information: Copies of ID, utility bills
• Property details: Information relating to properties you own, rent, or are interested in
• Financial information: Bank details (for landlords or tenants), proof of income
• Communication data: Emails, messages, and call records relevant to our service
How We Use Your Data
We collect and use personal data to:
• Provide and manage our property services
• Communicate with you and respond to enquiries
• Fulfil legal and contractual obligations
• Prevent fraud and meet anti-money laundering requirements
• Improve our services and customer experience
Our Legal Basis for Processing
We rely on one or more of the following legal bases:
• Consent – where you have given us permission
• Contract – to perform our contract with you
• Legal obligation – where processing is required by law
• Legitimate interests – where we have a legitimate business interest
How Long We Keep Your Information
We retain personal data only for as long as necessary for the purpose for which it was collected, or as required by law (e.g. for tax or anti-money laundering purposes).
Who We Share Your Data With
We may share your data with:
• Contractors and service providers (e.g. referencing agencies, tradespeople)
• Legal or regulatory bodies (e.g. HMRC, Propertymark, or redress schemes)
• Our professional advisers (e.g. accountants, solicitors)
We never sell your data.
Your Rights
You have rights under the UK GDPR, including:
• The right to access the personal data we hold about you
• The right to request correction or deletion
• The right to object to or restrict processing
• The right to data portability (where applicable)
• The right to lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights or raise a concern, please contact us at:contact page and sales@linkup.me.uk., lettings@linkup.me.uk
Contact Us
If you have any questions about this policy or how we handle your personal data, please contact:
Link Up Estate Agency
Email: sales@linkup.me.uk , lettings@linkup.me.uk
Phone: 01895 814 145
Address: 5 Hillingdon Parade, Uxbridge Road, Hillingdon, UB10 0PE
If you’re not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk
